Canadian Affairs News Inc. (“Canadian Affairs” or the “Company”) respects your privacy and is committed to protecting it by complying with this policy.
This Policy applies to all of our operations in Canada.
Meaning of personal information
“Personal Information” means information about an identifiable individual as described under Canadian privacy laws, which may include your name, e-mail address and telephone number.
Personal Information does not include information that has been anonymized or aggregated in such a way that it does not allow identification of an individual, whether on its own or in combination with other information.
Your consent to collection, use and disclosure
We collect, use and disclose your Personal Information with your consent or as permitted or required by Canadian law. How we obtain your consent may be express or implied and will depend on the circumstances, as well as the sensitivity of the information collected. If you choose to provide Personal Information to us after we provided access to this Policy, we assume that you consent to the collection, use and disclosure of that Personal Information as outlined in this Policy.
If you wish to withdraw your consent to our collection, use or disclosure of your Personal Information, please contact us using the contact information in the “How to Contact Us” section below. In some cases, withdrawal of your consent may mean that we will no longer be able to provide certain products or services to you.
Personal information we collect
Products and services
For individuals located in Canada, we may collect information from you or from your use of our products or services.
We collect Personal Information that you submit through your registration, subscription or use of our products or services, such as your name, e-mail address, mailing address, phone number and other contact information.
We may automatically collect technical and usage data that is identifiable to you when you use our products and services, including your internet protocol address, login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system, mobile or platform device type and other technological information on the devices you may use to access and use our products and services.
Where we host events, we may collect event participation information identifiable to you, such as your enrollment and attendance at our events.
We will aggregate and anonymize certain data collected in connection with your use of our products and services, which may be stored and used separately from the data and Personal Information referred to above.
For individuals located in Canada who visit our website located at www.canadianaffairs.news (“our site”), we may collect information from you or from your activities on the site.
Like most websites and other Internet services, we may collect certain technical and device information about your use of our website, which may include your Internet protocol address, information about your device, browser and operating system, and the date and time of your visit, as well as the region or general location where your device is accessing the internet, and other information about the usage of our website, including a history of the pages you view, articles you read, and other behaviours.
We may use “cookies” that are technically necessary and that increase the functionality of using our products and services. In addition to cookies, we may use web beacons, and similar technologies when you use our products and services for our business or analytical purposes, such as assessing traffic on our website and understanding how customers use our products and services. A “cookie” is a small text file that contains information and is stored on your computer. One type of cookie saves a file permanently on your computer. Cookies will be used to personalize a web page according to the user’s choices and interests. The other main type of cookie is called a “session cookie”. While you are visiting a web page, session cookies are sent between your computer and the server to access information. Session cookies disappear when you turn off your web browser. If you do not wish to accept cookies, your web browser can be set so that you automatically deny the storage of cookies or are informed every time a website requests to be allowed to store a cookie. Previously stored cookies can also be deleted through the web browser. Please refer to your web browser’s help pages for more information. However, please be aware that some areas or features of our products and services rely on cookies and so may not work if you delete or decline cookies. For more information about cookies generally please visit www.allaboutcookies.org.
For individuals located in Canada who otherwise interact with us, whether in person, by phone or e-mail, through social media or otherwise, including individuals who might be interested in acquiring our products or services, who sign-up to receive newsletters or other communications, who attend events hosted by Canadian Affairs, or who respond to surveys and questionnaires, we may collect information that you provide to us during these interactions. This information may include your name, e-mail address, demographic information (such as your location, gender and age range), professional information (such as your professional designations and name of your employer), other information relevant and related to your use and interaction with our products and services, and any other information you may elect to provide to us during these interactions.
Information collected from third-party companies
We may receive Personal Information or anonymous data about you from companies that offer their products and/or services for use in conjunction with our products and services or whose products and/or services may be linked with ours. For example, payment processors may provide us with your transaction history related to our products and services, the last four digits of the credit card used to purchase a subscription and certain other information you choose to share with that third party service provider in order to facilitate the purchase and activation of your subscription. We may add this to the data we have already collected from or about you through other means set out in this section.
How we use your personal information
We may use your Personal Information for purposes such as:
- providing you with our products and services and supporting your use of our products and services;
- permitting our third party service providers, such as our payment provider, to provide services related to our product and services;
- contacting you relating to our products and services or events hosted by us;
- monitoring the usage of our products and services to support their proper functioning and further improvement;
- analyzing the needs and activities of our customers to help us better serve them;
- generating de-identified data to conduct research and analysis related to our business, products and services;
- responding to inquiries and other requests;
- collecting opinions and comments about our products and services;
- developing marketing materials;
- providing you with information that we think may interest you, including information about our products and services and any articles, features or events provided by Canadian Affairs;
- investigating legal claims; and
- for such other purposes as you may otherwise consent from time to time.
We may use your Personal Information for purposes for which we have obtained your consent, and for such other purposes as may be permitted or required by applicable Canadian privacy laws. We will process, collect, use, and disclose information received through our website only to pursue our legitimate business interests in keeping you updated on our services and products, respond to your queries, establish communication with you and your company, and to enhance user experience by analyzing your use of our website.
We may engage in interest-based advertising (known as targeted or behavioural advertising) in connection with your use of our products and services or our website. Interest-based advertising means that your preferences and interests are collected through cookies or similar technologies and then used to provide you with marketing materials and suggested Canadian Affairs content that is relevant to you, based on those preferences and interests. If you are located in the province of Quebec and we collect Personal Information from you using any technology that includes functions allowing you to be identified, located or profiled, we may be required by law to obtain your distinct express consent to the activation of such functions.
How we share your personal information
We rely on third party services providers to perform a variety of services on our behalf, such as payment processors, data storage, security and processing service providers, online commerce and customer relationship management service providers, email marketing and communication service providers, and research and analytics providers.
If we provide information to service providers, we require that the service providers keep your Personal Information secure, and only handle it for limited purposes. We also require that our service providers comply with applicable privacy laws and only use your Personal Information for the limited purposes for which it was provided. We do not authorize the service providers to disclose your Personal Information to unauthorized parties or to use your Personal Information for their direct marketing purposes.
Additionally, we may use and disclose your information when we believe such use or disclosure is permitted, necessary or appropriate: (a) under applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities, including public and government authorities outside your country of residence; (d) to enforce the terms of the agreements for our products and services; (e) to protect our rights, operations or property; (f) to allow us to pursue available remedies or limit the damages that we may sustain.
If we otherwise intend to disclose your Personal Information to a third party, we will identify that third party and the purpose for the disclosure, and obtain your consent.
Opting out of marketing communications
If you no longer want to receive marketing-related emails from us, you may opt-out of receiving emails by clicking the “unsubscribe” link at the bottom of any email you receive from us. You may also opt-out by contacting us directly using the contact information in the “How to Contact Us” section below.
We will endeavour to respond to your opt-out request promptly, but we ask that you please allow us a reasonable time to process your request. Please note that if you opt-out from receiving marketing-related emails, we may still need to send you communications about your use of our products or services, or other matters.
Retention and storage of personal information
We will use, disclose or retain your Personal Information only for as long as necessary to fulfill the purposes for which that Personal Information was collected and as permitted or required by Canadian privacy laws.
We store all Personal Information in Canada.
However, if you access or use our products and services outside of Canada, you may be subject to different data protection rules than those in Canada. While your Personal Information is outside of Canada, it is subject to the laws of the country in which it is located, and those laws may require disclosure of your Personal Information to authorities in that country. For written information about our policies and practices regarding service providers outside of Canada, contact our Privacy Information Officer at the email address below.
We have implemented physical, organizational, contractual and technological security measures with a view to protecting your Personal Information and other information from loss or theft, unauthorized access, disclosure, copying, use or modification.
Despite the measure outlined above, no method of information transmission or information storage is 100% secure or error-free, so we unfortunately cannot guarantee absolute security. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any information that you provided to us has been compromised), please contact us immediately using the contact information in the “How to Contact Us” section below.
Accessing and updating your personal information
We expect you, from time to time, to supply us with updates to your Personal Information, when required. We will not routinely update your Personal Information, unless such a process is necessary.
You may make a written request to review any Personal Information about you that we have collected, used or disclosed, and we will provide you with any such Personal Information to the extent required by applicable laws. You may also challenge the accuracy or completeness of your Personal Information in our records. If you successfully demonstrate that your Personal Information in our records is inaccurate or incomplete, we will amend the Personal Information as required.
In certain circumstances, we may not be able to provide you access to all of your Personal Information it holds, such as where it is prohibitively costly to provide, where it contains references or Personal Information of other individuals, or for security, proprietary or legal reasons, including where the information is subject to solicitor-client or litigation privilege. We will provide you the reasoning and rationale for any denial, in whole or in part, of any request for access to your Personal Information we may hold.
We may require that you provide sufficient identification to fulfill your request to access or correct your Personal Information. Any such identifying information will be used only for this purpose. We will not charge you any fees to access your personal information in our records without first providing you with an estimate of the approximate fees, if any.
If you object to how we handle your request, you may have the right to make a complaint to the Privacy Commissioner of Canada or the applicable provincial privacy commissioner.
Third-party websites and services
We may provide links to third-party websites and services for your convenience and information. Those websites and services are governed by the privacy statements and policies of the respective third party. This Policy does not extend to any websites, products or services provided by third parties. We do not assume responsibility for the privacy practices of third parties and we encourage you to review all third-party privacy statements prior to using third-party websites, products or services.
This Policy is current as of the “updated” date which appears at the bottom of this page. We may make changes to this Policy from time to time, which will become immediately effective when published in a revised policy posted on our website. We may also communicate the changes through our services or by other means.
Please review this Policy carefully. By submitting your Personal Information to us, by registering for, subscribing for or using any of the services we offer, by using our website, or by voluntarily interacting with us, you consent to our collecting, using and disclosing your Personal Information as set out in this Policy, as revised from time to time.
How to contact us
All comments, questions, concerns or complaints regarding your Personal Information or our privacy practices should be sent to our Privacy Officer as follows:
Attention: Privacy Officer
Address: 45 Robinwood Trail, Thornhill, Ontario, L4J 6K9
By email: email@example.com
Policy last updated: June 20, 2023